Forms

When bidding contracts using Federal funds, the State must consider applicable Federal procedures for solicitation, award, and required contract clauses. The basic authority for the Federal requirements, the Federal Office of Management and Budget’s “Uniform Guidance”, is 2 CFR Part 200.

Guidance regarding the implementation of the new requirements can be found in the Memorandum from Commissioner Fitch , dated June 28, 2024 entitled Office of Management and Budget (OMB) Updated Federally Required Contract-Related Requirements. The Memorandum also contains examples of BGS’s implementation of the requirements to assist agencies.

The Federal Terms Supplement must go in all contracts and purchases of products and services when using Federal Funds as well any amendment in which a pre-existing contract will now be used, in accordance with the attached guidance.

• STATE OF VERMONT- FEDERAL TERMS SUPPLEMENT (Non-Construction) (05-24-2024 Revised)
• STATE OF VERMONT- FEDERAL TERMS SUPPLEMENT (Construction) (05-24-2024 Revised)
• Form Amendment FEDERAL TERMS SUPPLEMENT (06-07-2024 Revised)
• EXHIBIT C – Example Contractor Certification of Non-Debarment (Construction)
• EXHIBIT D – Example Contractor Byrd Anti-Lobbying Certification

Information Technology Bidding form templates:

• Information Technology Request for Proposal (RFP) Shell (06-07-2024 Revised)
  • Bidder Response Form (06-07-2024 Revised)

  Request for Proposal RFP Form template - Services:

  • Request for Proposal (RFP) Shell - Services (06-07-2024 Revised)

  Request of Information (RFI) Form template:

  • Request for Information (RFI) Shell (05-06-2024 Revised)

  Standard RFP Attachments:

  • Certificate of Compliance (06-07-2024 Revised)
  • Attachment C - Standard State Provisions for Contracts and Grants (12-07-2023 Revised) The current official version of Attachment C dated December 7, 2023, is the version in use for all new Contracts or Grants. Revisions to Attachment C are not permitted without the final approval of Finance and Management, the Attorney General's office, and BGS Office of Purchasing and Contracting.
    • Former version, for reference only - Attachment C revision date 12-15-2017
    • Former version, for reference only: Attachment D - Other Provisions for IT Professional Services (03-10-2023 Revised)
    • Former version, for reference only: Attachment D - Other Provisions for IT Systems Implementation (03-10-2023 Revised)
    • Former version, for reference only – Attachment F – Agency of Human Services’ Customary Contract/Grant Provisions (05-16-2018)

    Standard Contract form template for Information Technology (IT) Services:

    • Standard Contract for Information Technology Services (06-07-2024 Revised)

    Confidentiality Agreement:

    Standard Contract form template for Services:

    • Standard Contract for Services (06-07-2024) Revised)
    • Standard Short Form:Standard Short Form (03-25-2024 Revised). Use of this Short Form is not authorized and the Standard State Contract Form must be used if any of the following apply: (i) the Contract Term is more than 12 months; (ii) the Maximum Amount is more than $24,999; (iii) the Scope of Work involves life safety, transport of persons, hazardous materials, construction, data usage or sharing, access to confidential information, services of licensed professionals, a Zero Dollar Contract, and/or a Financial Transaction Contract.

    Bid Tab Sheet/Registry Form template:

    Waiver Request Form template:

    Novation and Amendment Form template:

    • Novation and Amendment Form (03-25-2024 Revised)

    Construction Forms

    Construction Invitation to Bid Template:

    • Invitation to Bid Template (06-07-2024 Revised)

    Construction Certificate of Compliance:

    • Certificate of Compliance for Construction (06-07-2024 Revised)

    Mean Prevailing Wage Rate Notice:

    • Vermont Prevailing Wage Rate Notice (06-17-2022 Revised)

    Construction Contract Form template:

    • Construction Contract Template (06-07-2024 Revised)

    Attachment B MLA Template:

    • Attachment B - MLA (05-18-2022 Revised)

    General Conditions:

    • General Conditions for Construction Contracts (05-22-2019 Revised)
    • General Conditions for Design Build Contracts (05-22-2019)

    Additional Terms and Conditions for Architect and Engineer Requirements

    • Attachment D - Standard State Provisions - Architect and Engineer Professional Services Agreement (11-14-2022)

    Contractor Tax Exempt Form template:

    Tax Exempt Form template

    Fuel Requirements Form:

    • Fuel Requirements Form - For more information and online form, see Fuel Information