How to Save an Outlook Email as a PDF

Karen Marcus is a former Lifewire writer who has also written for companies like HP, Intel, IBM, Samsung, and others.

Updated on September 19, 2022 Reviewed by

Western Governors University

Ryan Perian is a certified IT specialist who holds numerous IT certifications and has 12+ years' experience working in the IT industry support and management positions.

What to Know

Open email >File >Print >Printer >Microsoft Print to PDF >Print. In Save Print Output As, enter filename and location >Save.
On Mac, open email >File >Print >PDF >Save as PDF > enter filename and location >Save.
For older versions, you will need to save as HTML first then convert to PDF.

This article explains how to save an Outlook email as a PDF. Instructions apply to Outlook 2019, 2016, 2010, and 2007.

Convert Email to PDF With Outlook 2010 or Later

Follow these steps if you have Outlook 2010 installed.

In Outlook, open the message you want to convert to PDF.

Microsoft Outlook showing the Print dialog box with Print to PDF selected.

Under Printer, click the drop-down menu and select Microsoft Print to PDF.

Outlook Print screen with Print button highlighted

Click Print.

Microsoft Outlook Print file name and Save button

If you want to change the name of the file, do so in the File Name field and then click Save.

Previous Versions of Outlook

For versions of Outlook earlier than 2010, you need to save the email message as an HTML file, and then convert to PDF. Here’s how:

In Outlook, open the message you want to convert.